Create Purchase Order Using
Balance Sheet Accounts
AMS Version 4.5B |
R/3 Path
Logistics >> Materials management >> Purchasing >> Purchase order >> Create Purchase Order |
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Transaction Code
ME21N |
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 Create Purchase order: Initial Screen
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Vendor |
Enter the vendor number. If unknown, click on  to access a matchcode. |
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Order type |
Defaults to NB for a standard purchase order. |
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Purchase order date |
Defaults to current date. |
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Purchase order |
Leave BLANK. |
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Purch. organization |
Enter 1000. |
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Purchasing group |
Enter the applicable code. If unknown, click on to access a matchcode. |
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Item category |
Leave BLANK. |
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Acc. assignment cat. |
Enter T (Aux. account assignment) |
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Delivery date |
Enter the date on which the goods are to be delivered. |
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Plant |
Enter plant number. If unknown, click on to access a matchcode. |
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Storage location |
Enter your storage location code (where the goods are to be delivered to). If unknown, click on to access a matchcode. |
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Material group |
Enter the material group. If unknown, click on to access a matchcode. |
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Req. tracking number |
Optional. If applicable, enter a requirement tracking number for departmental tracking purposes. |
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Click on  . |
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Create Purchase order: Item Overview Screen |
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Material |
If applicable, enter material number. |
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Short text |
If applicable, enter descriptive information about the goods to be ordered.
NOTE: Either the material number or short text MUST be entered. |
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Matl group |
Defaults from Initial Screen. Change if necessary. If unknown, click on to access a matchcode. |
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PO quantity |
Enter the quantity in numeric format. |
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OUn |
Enter the unit. If unknown, click on to access a matchcode. |
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Net price |
Enter the net price per item BEFORE taxes. |
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NOTE: Additional line items can be entered until the screen is full. Additional screens can be accessed via Edit >> Enter lines or  . Before a new screen is presented, the tax code and account assignments must be entered for each item. |
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Click on . |
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Create Purchase order: Item XXXXX Screen |
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Info rec. update |
If using a material number, enter B. Otherwise, leave BLANK. |
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Tax code |
Enter the tax code. If unknown, click on to access a matchcode. |
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Click on .
NOTE: If short text has been entered, the message "W:Contract exists for this material group" is displayed. This warning message can be
by-passed by clicking on or hitting Enter. |
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Account Assignment for Item XXXXX Pop-Up Window |
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G/L account |
Enter the balance sheet G/L account number. If G/L number is unknown, click on to access a matchcode. |
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Business area |
Enter the Business area code. |
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Commitment item |
Leave BLANK. Will default according to the G/L account selected. |
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Funds center |
Enter the funds center number. If unknown, click on to access a matchcode. |
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Unloading point |
Enter the room and/or floor number where the goods will be delivered. |
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Goods recipient |
Enter the name of the person receiving the goods. |
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Click on . |
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Create Purchase order: Item Overview Screen |
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If, at this point, all the information you require has been added to the purchase order, click on  . |
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Record document number. The document will automatically print. |
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OR |
To continue adding detail to the purchase order. |
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Click on  |
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Create Purchase order: Header Data Screen |
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Payment terms |
If applicable, change the payment terms code. If unknown, click on to access a matchcode. |
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Currency |
If applicable, change the currency code. If unknown, click on to access a matchcode. |
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Incoterms |
If applicable, enter the second part of the Incoterms. (i.e. FOB Plant). |
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Quotation date |
If applicable, enter the quotation date. |
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Quotation |
If applicable, enter the quotation number. |
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Salesperson |
If applicable, enter the salesperson’s name. |
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Invoicing party |
If the invoice is not coming from the original vendor, enter the invoicing vendor number.
NOTE: Always enter 101730 when ordering from the U of T Press, Computer Shop or Bookstore. |
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To enter discounts or surcharges that apply to all line items, click on  or Header >> Conditions. |
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Purchase order Create: Header – Conditions Screen |
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Cn Ty |
If applicable, enter the condition type code. If unknown, click on to access a matchcode. |
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Rate |
If applicable, enter the rate for the selected condition type. |
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Click on .
The discount must not be greater than the line item. The system will insert the new calculations, which will apply to the complete purchase order. |
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Click on  . |
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Create Purchase order: Header Data Screen |
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To enter text that is applicable to the entire purchase order, click on Header >> Texts >> Text overview or click on  |
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Create Purchase order: Header Texts Screen |
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NOTE: If the fields below do not appear on your screen, use  . |
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Header text |
This text will appear before the first line item on the purchase order. |
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Header note |
This text will not appear on the purchase order. |
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If applicable, enter the relevant text on the following header text fields, which will appear on the purchase order.
Pricing types
Deadlines
Terms of delivery
Shipping instructions
Terms of payment
Warranties
Penalty for breach of contract
Guarantees
Contract riders (clauses)
Asset
Other contractual stipulations
Delivery
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Click on . |
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Create Purchase order: Item Overview Screen |
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To enter discounts or surcharges applicable to individual line items, select the applicable line item(s) by clicking on the box to the left of the item(s). |
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Click on or Item >> Conditions |
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Create Purchase order: Item Conditions Screen |
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CnTy |
If applicable, enter the condition type code. If unknown, click on to access a matchcode. |
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Rate |
If applicable, enter the rate for the condition type selected. |
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Click on .
NOTE: The discount must not be greater than the line item. The system will insert your new calculations, which will apply to this line item. |
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Click on . |
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Create Purchase order: Item Overview Screen |
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To enter text for individual line item(s), select the applicable line item(s) by clicking on the box to the left of the item. |
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Click on or Item >> Texts > Text overview. |
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Create Purchase order: Texts for Item XXXXX Screen |
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NOTE: If the fields below do not appear on your screen, use . |
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Item text |
This text will appear after the selected line item on the purchase order. |
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Info record PO text |
Leave BLANK. |
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Material PO text |
Leave BLANK. |
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Delivery address (Override) |
If applicable, enter the unique delivery address, which will appear on the purchase order for the selected line item. |
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Item note |
This text will not appear on the purchase order. |
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Click on . |
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Create Purchase order: Item Overview Screen |
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Select the applicable line item by clicking on the box to the left of the item. |
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Click on Item >> More functions > Taxes. |
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Taxes Display Screen |
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View the line item calculations (i.e. displays total line item amount including all applicable taxes). |
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Click on . |
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Create Purchase order: Item Overview Screen |
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Click on to save the document. |
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Record document number. The document will automatically print. |
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You have created a purchase order using a balance sheet account. |